Karla Otto Is Hiring A Receptionist In New York, NY

Karla Otto Is Hiring A Receptionist In New York, NY

    Title: Receptionist
    Supervisor(s): Administrative Coordinator
    KO Office: New York
    Hours: 9:30AM – 6:30PM

    Karla Otto is an international public relations and brand strategy agency for luxury, fashion, beauty, lifestyle, art and design industry leaders.

    The company has offices in eight cities worldwide: Milan, Paris, London, New York, Los Angeles, Beijing, Hong Kong and Shanghai.


    The Receptionist is responsible for the Front of House area and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, sorting and distributing mail, and supporting Executive staff with schedule, transport and meeting requirements. Candidate must have an enthusiastic can-do attitude.

    • Deliver excellent customer service at all times
    • Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail
    • Able to direct calls and take messages for staff
    • In charge of reception area appearance and ensuring that the Front of House area and meeting rooms are kept presentable at all times
    • Keep a general eye on facilities and reports any maintenance issues to management and seeing through the process
    • Handle meeting room schedule; booking out meeting room as requested
    • Maintain and update phone extensions and telephone numbers and daily time sheets
    • Update companywide documents as needed
    • Manage and maintain office directory
    • Manage grocery and stationary orders, maintaining stock levels at all time
    • Undertake transport and reservation arrangements for Executive staff
    • Coordinate the distribution of mail in and out of the office.
    • Assist with Executive and Operational projects as requested.


    • The candidate should have strong communication (both written and oral in English) and organization skills
    • Solid telephone skills (handling multiple calls at once) and be able to work under pressure 
    • Accomplishes tasks accurately, thoroughly, and with a keen eye for detail
    • Highly motivated and enthusiastic
    • Strong work ethic
    • Must be efficient in Microsoft Outlook
    • Must be eligible to work in the United States

    TO APPLY: Please send your resume to mailny@karlaotto.com, subject line Receptionist.



    Leave a Reply

    Your email address will not be published. Required fields are marked *